How to View Responses
How to View Responses
Responses can be reviewed in Submitted Forms in two ways: in bulk (all responses together) or per submission (individual entries). By default, all user roles can view responses — but this can be changed in the Privileges section to limit who has access.
Who Can See Submissions?
System Admins
- Can see and access all forms and submissions (both global and local).
Managers and Users
- Can see and access local forms and submissions for their facility/clinic.
- Do not have access to global forms unless created at their location.
Privileges Settings
- By default, responses are visible to all user roles.
Admins can adjust this in the Privileges section to restrict or expand who can view submissions.
Where to Find Responses
- From the main menu, go to Reports > Submitted Forms
- A list of published forms available to you will appear, based on your visibility and privilege settings
- The Responses column shows the total number of submissions for each form
Viewing Responses Per Submission
- From the ⠇ menu, select View Submissions
- A dynamic submissions table will open:
- Each row = one submission
- Each column = a form field
✔ A checkmark indicates a submission includes a digital signature
📎 A paperclip indicates the submission includes an attachment (file upload)
Best Practices
- Always double-check that the number of forms attached matches the tags you use.
- Use clear wording in your message so recipients understand which form they are being asked to complete.
- Keep form names concise so hyperlinks look clean in the final message.
