Your appt is May 22 at 10 AM. Please complete your intake forms:
8:00 AM
Done!
Sarah M. · 8:14 AM
Forms completed
Email
Pre-Visit Forms — Dr. Patel
Please complete your intake and consent forms before your visit.
Complete Forms
James K. · 7:45 AM
Check-in
Forms submitted
Checked in digitally
Wait time: 5 min
Maria L. · Ready
38 of 42 checked in digitally
91%
Proven Results Across 5,000+ Providers
25%
Lower Admin Costs
4 hrs
Saved Daily per Staff
150K
More Appointments per Clinic/Year
1M+
Hours Returned to Care Annually
The Problem
Manual Intake Is Slowing You Down.
Paper Forms, Manual Data Entry
Patients fill out clipboards in the waiting room. Staff re-types everything into the EMR. Errors multiply, time evaporates, and the queue backs up.
15 minaverage time per patient for paper intake and data entry
With ACS
Patients complete digital forms from their phone before arrival. Data flows straight into the EMR — zero paper, zero re-typing.
Check-in Bottlenecks Every Morning
Patients arrive, line up, and wait. Front desk staff juggle IDs, insurance cards, and signatures while the schedule falls behind before 10 AM.
25%of admin budget consumed by manual scheduling overhead
With ACS
Patients check in remotely from their phone or onsite with a kiosk. Real-time wait times keep everyone informed. Schedule stays on track from the first appointment.
Patients Cannot Book on Their Own
Booking an appointment still means calling during business hours, waiting on hold, and hoping the right slot is available. Patients give up, and your schedule has gaps.
150Kadditional appointments per clinic possible with online booking
With ACS
Patients book online 24/7 with configurable booking journeys and provider selection. No calls, no hold times, no missed opportunities.
How It Works
Three Steps. Zero Disruption.
1
Connect Your EMR
Automated Care Scheduling integrates directly with your existing EMR — PointClickCare, Accuro, or any of 20+ systems. No data migration, no double entry.
2
Build Your Workflows
Configure digital intake forms, online booking rules, check-in flows, and survey triggers. Customize once per provider, specialty, or location.
3
Patients Do the Rest
Patients book online, complete forms from their phone, and check in before they arrive. Your team reviews — no clipboards, no data entry, no queues.
The Difference
What Changes When You Automate Sheduling and Intake
Paper Intake
Check-in Bottlenecks
Online Booking
Consent and Compliance
Patient Surveys
Without ACS
15
min
per patient for clipboard intake, manual data entry, and EMR transcription — multiplied by every visit
Illegible handwriting, missing fields
Duplicate data entry into EMR
Waiting room backlog from day one
With ACS
0
paper
Patients complete digital forms from their phone before arrival — data flows directly into the EMR
Pre-visit forms sent automatically
Clean data, no transcription errors
25% lower admin costs
Without ACS
20
min wait
Patients queue at the desk, hand over IDs, sign forms, and wait while staff process each person one at a time
Crowded waiting rooms
Front desk overwhelmed by 9 AM
Schedule cascades behind all day
With ACS
2
min
Patients check in from their phone, get real-time wait updates, and the provider is notified automatically
Contactless, digital check-in
Real-time wait time estimates
EMR status updated automatically
Without ACS
$150K
/yr
in lost revenue — patients can only book by phone during business hours, leading to abandoned attempts and empty slots
Booking requires a phone call
Patients abandon after hold times
Lost revenue compounds weekly
With ACS
24/7
booking
Patients schedule appointments online anytime with configurable booking journeys and provider selection
Online self-service booking
150,000 additional appointments per clinic/yr
Revenue protected, schedules full
Without ACS
3+
forms
per patient visit for consent, privacy, and intake — printed, signed, scanned, filed, and often incomplete
Missing signatures delay appointments
Paper records hard to audit
Compliance risk from incomplete files
With ACS
100%
digital
Consent, privacy, and intake forms signed electronically before arrival — stored, searchable, audit-ready
E-signatures before the visit
HIPAA-compliant digital storage
Instant audit trail for every form
Without ACS
5%
response
to paper satisfaction surveys — mailed weeks after the visit, rarely returned, and impossible to act on in time
Feedback arrives too late to act on
No way to identify trends
Reputation issues go undetected
With ACS
Auto
surveys
sent after every visit — digital forms capture feedback instantly while the experience is fresh
Automated post-visit feedback
Identify trends and act quickly
Improve satisfaction and reputation
Works with your EMR. No exceptions.
PointClickCare·Accuro·TELUS Health·QHR·Oscar Pro·And More.
See It In Action. 15 Minutes. No Pressure.
Every demo is tailored to your clinic — we will show you exactly how Automated Care Scheduling works with your intake workflows, your EMR, and your team.
Personalized to your clinic type and size
See your actual EMR integration in action
Get a custom ROI estimate for your organization
No commitment, no credit card, no sales pressure
Ready to See It?
Book a 15-minute personalized demo tailored to your clinic and EMR.
